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Divide PowerPoint Presentations into Labeled Sections

By Deborah J. Sparks

This is a fantastic new feature introduced in PowerPoint 2010. It allows you to divide a presentation into sections that can be formatted, moved, collapsed, expanded and more in one step.

  • Create a Section:
  • On the Slides pane in Normal view, or in Slide Sorter view, right-click between the slides where you would like to add the section and click Add Section.
  • Rename a Section:
  • Right-click the section title, click Rename Section, type a new name and click OK.
  • Move a Section:
  • Right-click the section title and select Move Section Up or Move Section Down.
  • Collapse or Expand a Section:
  • Click the collapse/expand button to the left of the section name. The number of slides in a collapsed section are displayed to the right of the section name (see image below).
  • Apply a Theme to a Section:
  • Select the section by clicking the section name and select a theme from the Design tab > Themes group. Use slightly different themes to accent different sections in the presentation.
  • Print a Section:
  • Ctrl + P to open the print dialog box, click the arrow on the Print All Slides option and select the section name at the bottom of the list.
  • Delete a Section:
  • Right-click the section name and click Remove Section OR Remove Section & Slides OR Remove all Sections.

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© 2013 DJH Training & Application Solutions Inc.

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