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Excel Shared Files

By Deborah J. Sparks

Although Excel does allow files to be shared so that multiple users can work in the file at the same time, very often it creates problems, such as those listed below.

In Shared Files You Cannot

  • Add Excel tables
  • Add or change conditional formatting
  • Merge or split cells
  • Create or change pivot tables
  • ... and more. For a complete list of features that are not supported when sharing workbooks, consult Microsoft's website, by clicking here.


Conflicting Changes

  • These occur when, for example, more than one user makes changes in the same cell


So, what options do you have? If workbooks are shared by a limited amount of users who won't be editing at the same time and you don't use the features that are not supported, shared workbooks might be just fine for you.

Otherwise, it may be time to consider using MS Access, which is designed for multiple users.


Still not sure? Click here to read an article that may help you decide.


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